Top Ten Reasons Why Workflow is Important for Your Workplace

In whatever way we define a workflow, it remains useful for accomplishing the projects on time by managing every task. Whether you own a startup, a small or mid-sized business & a large enterprise, you need a workflow for processing a set of data. Simply put, the workflow management tool paves the way for a project to reach its refined stage from the raw stage.

Talking about the importance of a workflow in modern businesses, it is fair to mention that without a well-designed workflow, chances are high that your project hits a roadblock in between and the deadline can be missed. Therefore, it is necessary to use workflow tools to make a proper workflow based on the vision statement & project objectives.

Workflow connects the tasks or work involved as a part of a bigger picture. Though workflow and processes are mistakenly considered the same, the basic difference is workflow is mostly a series of repeated activities & whereas a process includes more information with a bigger scope. Similarly, we cannot consider the checklist & workflow as the same in an organization.

A checklist is just a list of the basic requirements for a particular task, & the workflow is a detailed outline of how we can complete the specific task. Let’s dig deep into the importance of a well-defined workflow and the role of task management software in implementing it into your existing business system.

Top Ten Benefits of Well-designed Workflow in Today’s Businesses

1. Makes Everything Systematic

A well-defined, comprehensive workflow includes all necessary aspects for accomplishing the project. Even startups and small businesses can get a clear scope of work with a workflow. Also, the external vendor can get a clear idea of the expectation and scope of prioritized work with the help of a workflow.

Original Source: Workflow Management Tool

Top Ten Productivity Hacks for Your Workplace in 2021

 

Top Ten Productivity Hacks for Your Workplace in 2021

Productivity Software

Hectic schedules, deadline pressure, and a new set of hurdles to overcome- every day, the same story repeats in the workplace. Irrespective of the industry sector or profession, as a project manager or an entrepreneur, you always strive for maximizing your growth by achieving these objectives. Boosting productivity in the workplace can assist you to meet these requirements effectively. These days, thanks to advancing technology, many productivity software are available. But, here we mention the top ten productivity hacks that can help you out. 

Top Ten Hacks to Boost Productivity At Your Workplace

1. Declutter Inbox

Email distraction is one of the most powerful factors for reducing productivity. McKinsey Global Institute has revealed that the average interaction executive spends around 28% of the workweek managing official emails. One of the best productivity hacks is, therefore, decluttering inbox. It not only saves time but also reduces effort and increases the productivity of employees significantly over the period. 

2. Make Lists

Most project tracker tool and productivity tools have a to-do list feature. To-do lists can enhance focus and improve productivity in the long run. A comprehensive to-do list can be shared with all team members and they can delete the item when they accomplish the tasks. This is a traditional hack to make all team members accountable for their respective tasks. 

Original Source: Top Ten Productivity Hacks for Your Workplace in 2021

How to Manage Workload Effectively – Top Tips to Follow for Managers

 

Workload Management

Workload management is essential for meeting deadlines while maintaining the high efficiency of employees. As a systematic process of managing the workflow accurately & project managers distribute work to team members and monitor their work routine.

This monitoring enables managers to utilize the skills of available resources effectively that assists them and identify any loopholes and make adjustments. Though task management software can help you manage workload efficiently & here we share some useful tips that will make your life easier.

As a project manager, you need to ensure that the assigned work has been completed and delivered on time. You should maintain a subtle balance between the number of tasks and the abilities of your team members to accomplish all the assignments on time & maintaining the optimum productivity level. But then, managing all the aspects at once itself is a herculean task & therefore, workload management comes into the picture. 

Poor resource allocation, inaccurate estimation of deadlines, the underperformance of the team & work-related inadequacy at an individual level can create an imbalance in workload management. If you want to implement proper management at the workplace, these aspects need proper attention.

Let’s understand the key factors that contribute to proper workload management.

1. Delegate tasks as per the employee’s skills and overall performance

2. Compare actual workload and estimated workload as per the project

3. Identify processes necessary to be accomplished for ongoing projects

A team task management tool can help you delegate tasks effectively as per the employee’s capabilities, and you can easily identify necessary processes. These factors are important to manage workload systematically. 

Original Source: How to Manage Workload Effectively – Top Tips to Follow for Managers

How TaskOPad Helps Your Business Thrive during the Pandemic Age?

 

Task Management App

The world cannot forget December 2019. It was the month when the first case of a coronavirus infection was reported in Wuhan, China. It quickly turned into a pandemic and affected the ways we work and live. As per the World Health Organization data, the dreaded coronavirus has infected over 162,000,000 people worldwide with a whopping number of deaths at 3,364,178 to date. The pandemic has a lasting impact on businesses and many startups, as well as SMBs, are on the verge of closure. In this article, we will go through the impact of the COVID-19 pandemic on businesses and how a robust and secure task management app TaskOPad can help you survive and thrive business during the pandemic. Let’s start with its impact. 

How Coronavirus Impact Businesses Globally?

Lockdowns, restricted movements, and social distancing norms have halted the global economy and affected businesses of all sizes and scales. China, the second-largest economy in the world, has witnessed negative impact and its shadows are haunting the world. As COVID-19 is a pandemic, it keeps on impacting millions of people and many enterprises around the world. 

A major indicator of economic activity, the PMI (Purchasing Managers’ Index) shows contraction since January 2020 due to the growing impact of coronavirus. The graph has shown the situation for the US, Eurozone, China, and Japan. 

Key aspects of global economy that are affected by coronavirus pandemic including-

– Manufacturing Activities

– Service Industries

– Oil Prices

– Bond Yields

– Stock Markets

Original Source: How TaskOPad Helps Your Business Thrive during the Pandemic Age?

Deadline Drives Productivity- Role of Time Pressure at Workplace

 

Whether it is personal life or professional life, most of our activities are devoted to getting things done on time. Whether it is bringing more customers or taking admission for a son or daughter in a good school, every task has a fixed deadline. Simply put, things are not going to be done without a predetermined deadline. What makes the matter worse is the fact that if deadlines are far away, we keep on delaying the productivity app as much as possible. As a result, we need to complete them at the last moment.

Every productivity app or task management software is aimed at meeting deadlines. Here we are going to talk about a self-imposed deadline and its impact on your productivity. For example, if you have a project due on Saturday, and you know it will take much time, obviously, you will decline extra commitments. What if this deadline preponed to Friday? Well, you will start working on the project immediately and stay away from distractions.

As per the study based on the categorization of time and its impact on task initiation, near deadlines encourage people to get started on their work immediately and if deadlines are far away, people tend to procrastinate. In other words, time pressure motivates people to finish their tasks more quickly. As per Parkinson’s law, the rate of work or productivity is inversely proportional to the time available. It means that people, or say employees try to maximize performance by taking the full time allotted to them, but this can hinder their productivity. In simple words, more time is spent on any tasks when more time is available.

Original Source: Productivity App

How to Execute The Tasks Systematically for Accomplishing Your Project

Project Tracker Tool

There is no one size fits all approach for executing the tasks. The project tracker tool can assist you to meet multiple tasks effectively at the workplace. But, as a project manager, at times, it is necessary for you to use multiple procedures to resolve some issues and execute tasks efficiently. All you need to follow the best set of methodologies that suit the project requirements.

Here are a few important steps to initiate a project and execute the tasks systematically. 

Top Techniques for Effective Task Execution and Project Completion

Whether your project is large or small, complex or simple, proper planning and scheduling is crucial along with integration of all necessary operations. You can take assistance of a project tracker tool to ensure a timely completion of the project, but before executing any task, it is imperative to blend the Ying with the Yang of the project, i.e. planning and scheduling. 

Let’s dig deep into the necessary steps to address this objective effectively. 

1. Make a Roadmap

First things first. The scope of the project or a roadmap can assist you to go through goals, methodologies, and other important aspects at once. Every project needs a careful planning, and therefore, a clear roadmap is essential. You can arrange a meeting with teammates and discuss all the points of your planning with them. Based on the meeting’s outcome, you can make informed decisions before initiating the project. 

2. Find Resources

Traditionally, the project manager allocates tasks to team members based on their own thinking and beliefs. There is no role of data in it. But, this method may fail to achieve the desired goals for your organization. Thanks to evolving technology, you can check the previous records of your team members on the project management software and define roles based on their skills. This strategy can help you attain desired productivity while executing the project. 

Original Source: How to Execute The Tasks Systematically for Accomplishing Your Project

Your Handy Guide to Create the Good Work Plan (GWP) for Agile Teams

 

Team Task Management Tool

It all started back in 2017 when Matthew Taylor gave the solutions of the issues encountered in the workplace in Taylor Review. These solutions are known as Good Work Plan (GWP) and they are bringing revolutions in the modern workplaces. Let’s understand GWP with team task management tool from scratch and dig deep into its fundamentals. 

Introduction of Good Work Plan (GWP)

A good work plan is just another name for the Project Management Plan. It is aimed at achieving the ultimate goal at either a department or a company level. A GWP has an outline of the steps necessary to be taken by breaking tasks into subtasks or smaller milestones, considering resources and deliverables under the given deadline. 

Whether you are handling larger projects or planning for a venture, the Good Work Plan is essential. However, it is useful at any level in your enterprise as a roadmap for the entire project or process. It assists project managers to keep their teams involved in the project in an organized manner. Once the Good Work Plan is prepared, a robust task management tool can be used to keep the entire team in sync. 

Before going through five fundamentals of the GWP, let’s go through its objectives. 

Core Objectives of Good Work Plan

A GWP is designed to improve three main aspects of the working life in the UK and other countries globally. 

– Fair and just employment

– Clarity for employers and workers alike

– Legal transparency through tighter enforcement

Original Source: Your Handy Guide to Create the Good Work Plan (GWP) for Agile Teams

Project Management Software – Ten Reasons Why You Need It In Today’s Workplace

 

Project Management Software

Effective project management is a prerequisite for successful project completion. Modern enterprises, irrespective of size and scale, want to manage projects on hand efficiently to meet all the deadlines. There, project management software remains handy. If, as an entrepreneur or a project manager, you are still wondering why project management software is necessary for your company, then this blog is for you!

Let’s start with an interesting fact. A recent study has found that project management software is the most popular software in nearly half of the US. 

We can put it in this way- even a simple project like organizing a birthday or anniversary party involves a lot of different tasks to be accomplished, and that too, on time! In today’s dynamic and fast-paced corporate world, it is necessary to find out who is doing what in the workplace. A team task management tool or software can do this for you. 

Thanks to advancing technology, today, all the tactics and ideas for managing projects efficiently have transformed into advanced project management solutions. The journey started back in 1896 with the advent of Harmon gram and has reached a project management app today. As per the official survey, more people tend to use their smartphones for accessing the Internet.

These days, several companies have come up with dedicated project management apps for assisting enterprise clients in remote working and improving collaboration. 

The project management system can take care of all five phases related to projects effectively. These phases are- project initiation, planning, execution, monitoring, and closure. Still, if you have a dilemma about whether you should integrate a team task management tool, here are the top ten reasons for it. 

Original Source: Project Management Software – Ten Reasons Why You Need It In Today’s Workplace