How To Prioritize Work?

For Most of us working professionals, we see a lot of pressure for achieving goals, tasks and deadlines Unfortunately, not all of these goals and work tasks see the daylight. This can be attributed to lack of planning and prioritizing. At some point of time every professional in their careers have been faced with how to prioritize between urgent and important tasks. There are scenarios where managers have been reported to say “Everything is important”.

In such cases how does one decide which tasks to work on and which to push back. At TaskOpad we strongly believe that the hardest part of getting work done, is not working on it, it is planning it. When priorities and work start piling up, it is important to have a system in place which helps you prioritize well. While a task management software can easily help you with that, but there is a whole science to it that professionals need to follow in order to be more productive.

Read More : Tool For Project Management

Useful Tips to Manage Multiple Projects Simultaneously

Managing multiple projects at once is a herculean task, and yet there is no escaping for companies in today’s competitive business scenario. As a team lead or a project manager, you must have witnessed the situation when you need to handle multiple projects at the same time. Here, project management software comes into the picture. 

A user-friendly project management software or app can easily simplify organizational processes across different departments including sales, marketing, development, budget, and workflow management. It enables project managers to handle multiple projects simultaneously. But, we are going to discuss some of the useful tips for handling multiple projects in this blog. 

Top Six Strategies for Effective Management of Multiple Projects

Here are the top six strategies you can follow to keep every project on track even when you manage multiple projects. We will start with the obvious hurdle in the way of managing multiple projects simultaneously- lack of visibility. 

– Visibility

It’s time to kickstart the project after weeks of planning and brainstorming. But then, if the strategy is scattered across different documents, and your team coordinates through email and meetings, you find the project management time-consuming. What’s more, you may miss essential pieces of information because some of the files are not copied on an email. It may also end up in duplication of work. 

A flexible, easy-to-use, and secure multi-project management app enables you to save all the information together in a single platform, and your team members can easily get access to or share their tasks in it. Such an app can enhance the project’s visibility and your team can readily manage it without missing the deadline. 

– Prioritization

Another major hurdle in the way of project managers is there is no defined strategy for prioritizing tasks and work for their team. Some project managers tend to follow the strategy of completing the easiest project first, but it is not a good practice to follow. Instead, it is better to prioritize tasks or projects based on their impact on the overall goals of your company. As a project manager, you can prioritize work based on a macro level and micro level strategically. Here the macro-level priority is about pushing projects with low impact to the next quarter, whereas the micro-level priority consists of to-do lists for daily tasks. 

Also Read- Seven Factors to Keep in Mind while Choosing Task Management Software

– Consistency

When it comes to handling multiple projects at once, consistency in the project management process is essential. You can set a few team-wide conventions for ensuring consistency. A feature-rich task management tool enables you to share status and real-time updates for progress with every team member. Such a tool assists you to get rid of gathering information from multiple and discrete data sources. You can get and share project-related information with ease using the task management tool. 

– Tracking & Reassigning

One of the most important factors to consider for managing multiple projects simultaneously is to track shifting priorities and reassigning tasks. As a project manager, you need to be flexible in changing priorities for timely completion. However, it is quite a task if you track your team’s work in spreadsheets and to-do lists. Also, you will find it difficult to reschedule and inform your teammates about the change of priorities using the traditional methods. 

The project management software can act as a single platform for all the projects on hand. You can easily shift priorities and inform your team members with the ease of using the software. In a way, you can avoid unnecessary delays in project execution. 

– Collaboration & Communication

Lack of visibility and transparency affect communication. Teams that suffer from communication and collaboration issues fail to meet the deadlines. The project management software can assist the project manager and the entire team to communicate in real-time and show every team member how the project is progressing. Real-time updates and access to necessary information empower your team to know how tasks are accomplished. An advanced task management tool also facilitates users to store data and stay connected whenever is necessary to share the corporate data in real-time. 

– Productivity

The secret sauce for maximizing team productivity lies in proper scheduling. The project should be scheduled in a way that makes the most of your team’s potential while considering the project duration and overall impact of the project. Let’s understand this with an example. You want to launch three different websites at the same time and your team works on these web projects at once. 

Chances are fair that these projects stretch up a bit because of internal conflicts as your team attempts to do too much at once. Here, proper scheduling and better coordination can work wonders. As a project manager, you can remove duplicate tasks and define dependencies for proper execution. Altogether, multiple projects can be managed with the utmost productivity.

Also, you need to take care of the delegation of work without hampering visibility. Customized task management software can act as a single platform for tracking all the work, and you can easily see the individual’s progress. It enables you to get rid of micromanagement for every project and you can handle multiple projects simultaneously. 

 This Blog is Originally Published on Project Management Software

How Time Tracking Software can Benefit Your Remote Business

The corporate world is well aware of the benefits of time management. As one of the most significant growth metrics, time management enables the company’s management to make wise decisions regarding how every employee will spend time. In today’s challenging and competitive business scenario, good time management has become a need of the hour. 

Thankfully, technology lends a helping hand in achieving this objective effectively in the form of time tracking software. The software can effectively monitor the remote employee’s work and productivity. It is possible to keep a record of hours an employee has spent on the given task. The software can not only assist employees to remain highly productive but also enable the company to meet all the deadlines by streamlining the workflow. 

In this pandemic age, many companies have implemented work from home or remote working practice. In such a situation, time tracking software can play a crucial role in streamlining remote processes and managing time for every activity being done by remote employees. Read on to know the importance of time tracking in remote teams and the role of task management software in time management.   

Four Benefits of Time Tracking Software for Remote Business

Accurate Details in Real-time

Accuracy in time records is imperative for all companies irrespective of their size and business model. Time-tracking software with user-friendly features can provide real-time details of working hours for every employee. The software can provide more accurate data as compared to the manual login process while eliminating the chances of distorted information. From your company’s perspective, accurate time records can assist management to review which projects are more profitable. As a result, the management can make necessary changes in the deadline to increase the focus on profitable and high-priority projects. 

What’s more, many companies have hired remote employees on an hourly basis. Without time tracking software, it is impossible to keep records of how many hours an employee has spent on a particular task. These records are useful in generating monthly invoices for clients and release payments for remote employees.

Also Read- 7 Tips to Enhance Workflow Management to Improve Productivity

Improved Project Management

Usually, companies assign multiple tasks that spanned across various projects to remote employees. As every project has a different timeline and every task needs a specific time to get completed, it is essential for the company to allocate time and resources properly. Here, the task management software comes into the picture. With time tracking functionality, it is easy for the company to monitor the work progress of remote employees and define how they can accomplish their tasks seamlessly. Managers can find any delays or discrepancies with the help of time tracking software and make necessary changes to meet the deadline. 

Time tracking software can also generate a detailed report to make the manager understand if the tasks are accomplished in line with the prefixed time. It saves the company from delays in project deliveries. 

Performance Review of Employees

This is one of the major benefits of time tracking software. Time tracking of employees can enable the management to measure the remote team’s output. Employers or managers can determine whether the remote employees are capable of accomplishing the given project on time on the basis of performance review. Managers can also reallocate tasks based on the work performance of individual employees. Your company can get valuable data related to the work patterns of remote employees and come up with a workflow, which is most suitable for them. 

Enhanced Productivity

The ‘Work-from-home’ practice is difficult because companies need accurate data in real-time for every employee. The project management software with a time tracking tool can address this difficulty effectively. Also, remote working has coordination and communication issues to be addressed for timely completion of tasks. The task management software can address these issues by providing data storing and sharing among team members in a swift and secure way. Managers can analyze the detailed time logs of employees to understand where remote employees get stuck. 

Finally, time tracking software can keep employees more focused because time monitoring makes them alert and more responsible, which results in increased productivity. 

Concluding Lines

From tracking the remote employee’s time to measuring their performance, time tracking software can monitor various aspects in real-time. When it comes to getting valuable insights about the work patterns of remote teams thereby increasing their efficiency, the time tracking tool has a crucial role to play. 

TaskOPad is reliable and user-friendly project management software. It has all the features necessary for managing tasks, tracking activities of remote employees, and increasing overall efficiency. TaskOPad enables you to track the activities of your team in real-time and managing workflow to ensure timely completion of projects.

Originally published at Time Tracking Software on January 8, 2021.