Useful Tips to Manage Multiple Projects Simultaneously

Managing multiple projects at once is a herculean task, and yet there is no escaping for companies in today’s competitive business scenario. As a team lead or a project manager, you must have witnessed the situation when you need to handle multiple projects at the same time. Here, project management software comes into the picture. 

A user-friendly project management software or app can easily simplify organizational processes across different departments including sales, marketing, development, budget, and workflow management. It enables project managers to handle multiple projects simultaneously. But, we are going to discuss some of the useful tips for handling multiple projects in this blog. 

Top Six Strategies for Effective Management of Multiple Projects

Here are the top six strategies you can follow to keep every project on track even when you manage multiple projects. We will start with the obvious hurdle in the way of managing multiple projects simultaneously- lack of visibility. 

– Visibility

It’s time to kickstart the project after weeks of planning and brainstorming. But then, if the strategy is scattered across different documents, and your team coordinates through email and meetings, you find the project management time-consuming. What’s more, you may miss essential pieces of information because some of the files are not copied on an email. It may also end up in duplication of work. 

A flexible, easy-to-use, and secure multi-project management app enables you to save all the information together in a single platform, and your team members can easily get access to or share their tasks in it. Such an app can enhance the project’s visibility and your team can readily manage it without missing the deadline. 

– Prioritization

Another major hurdle in the way of project managers is there is no defined strategy for prioritizing tasks and work for their team. Some project managers tend to follow the strategy of completing the easiest project first, but it is not a good practice to follow. Instead, it is better to prioritize tasks or projects based on their impact on the overall goals of your company. As a project manager, you can prioritize work based on a macro level and micro level strategically. Here the macro-level priority is about pushing projects with low impact to the next quarter, whereas the micro-level priority consists of to-do lists for daily tasks. 

Also Read- Seven Factors to Keep in Mind while Choosing Task Management Software

– Consistency

When it comes to handling multiple projects at once, consistency in the project management process is essential. You can set a few team-wide conventions for ensuring consistency. A feature-rich task management tool enables you to share status and real-time updates for progress with every team member. Such a tool assists you to get rid of gathering information from multiple and discrete data sources. You can get and share project-related information with ease using the task management tool. 

– Tracking & Reassigning

One of the most important factors to consider for managing multiple projects simultaneously is to track shifting priorities and reassigning tasks. As a project manager, you need to be flexible in changing priorities for timely completion. However, it is quite a task if you track your team’s work in spreadsheets and to-do lists. Also, you will find it difficult to reschedule and inform your teammates about the change of priorities using the traditional methods. 

The project management software can act as a single platform for all the projects on hand. You can easily shift priorities and inform your team members with the ease of using the software. In a way, you can avoid unnecessary delays in project execution. 

– Collaboration & Communication

Lack of visibility and transparency affect communication. Teams that suffer from communication and collaboration issues fail to meet the deadlines. The project management software can assist the project manager and the entire team to communicate in real-time and show every team member how the project is progressing. Real-time updates and access to necessary information empower your team to know how tasks are accomplished. An advanced task management tool also facilitates users to store data and stay connected whenever is necessary to share the corporate data in real-time. 

– Productivity

The secret sauce for maximizing team productivity lies in proper scheduling. The project should be scheduled in a way that makes the most of your team’s potential while considering the project duration and overall impact of the project. Let’s understand this with an example. You want to launch three different websites at the same time and your team works on these web projects at once. 

Chances are fair that these projects stretch up a bit because of internal conflicts as your team attempts to do too much at once. Here, proper scheduling and better coordination can work wonders. As a project manager, you can remove duplicate tasks and define dependencies for proper execution. Altogether, multiple projects can be managed with the utmost productivity.

Also, you need to take care of the delegation of work without hampering visibility. Customized task management software can act as a single platform for tracking all the work, and you can easily see the individual’s progress. It enables you to get rid of micromanagement for every project and you can handle multiple projects simultaneously. 

 This Blog is Originally Published on Project Management Software