Internal Communication at Workplace- Six Types You Need to Know

Effective communication plays a crucial role in not just businesses but in the entire world. However, when it comes to business team communication software, we tend to overlook company-wide interaction or internal communication.

We usually focus on improving external communication or interaction with external stakeholders to grow business, but internal communication is equally important because it can shape your business.

A reputed task management app offers instant chat feature for real-time internal communication.

In this blog, we are going to understand the importance of internal communication and the role of task management software in it. But, before moving forward, how about understanding internal communication in brief?

What is Internal Communication at Workplace?

IC or Internal Communication is about establishing effective, real-time communication among employees and other stakeholders within company premises.

Internal communication usually revolves around an adequate flow of information. It can improve collaboration among team members to strengthen the work environment.

Internal communication includes various interactions ranging from announcing a new policy to informing team members about upcoming projects. In this pandemic age, internal communication plays a more significant role than ever. It is also useful in celebrating team achievements and organizing an engagement event for remote employees.

Today, internal communication has not remained limited to the management and HR department. Any team or department can use it across the organization.

Every enterprise can leverage its benefits with the help of team communication software for enhancing productivity, efficiency, and engagement of employees.

Original Source : Internal Communication at Workplace- Six Types You Need to Know

Six Steps of Project Time Management in Workplace You Need to Know

For every project under the sun, managing time remains one of the greatest challenges. As a project manager, you need to deal with competing priorities, requirements of team members, and expectations of your customers. Though robust project management software can lend a helping hand, here we are going to discuss the importance of project time management in addressing these challenges efficiently.

“Time is money” and other similar phrases show the importance of managing time efficiently. Let’s understand the meaning and importance of time management from the context of project management before digging deep into the key project management processes.

Introduction and Importance of Time Management in Project Management

Time management in the project can be defined as the progress made over the given time. As one of the major components of project management, time management can help managers schedule and examine every step of the project till its completion.

Today, various task management tools are available that assist users to manage time effectively. It is possible to segregate and delegate tasks for accomplishing the projects on time. Apart from such tools or project management app, some time management strategies also remain helpful to complete projects on time. These strategies can make your team efficient and the working environment more enjoyable.

In project time management, we can broadly classify these strategies into three categories-

- Project time management processes

- Implementation of Time Management best practices

- Using the right Time Management tools

Let’s dig deep into six major processes of project time management.

Original Source : Six Steps of Project Time Management in Workplace You Need to Know

Differences Between Work Effectiveness & Efficiency (And How To Balance Them?)

Efficiency and effectiveness- you may find these terms interchangeable, but they are not the same in reality. The difference between them is subtle, and we are going to see it in this blog. People can get confused between work efficiency and work effectiveness because they may appear as synonyms, and therefore, we will start with their definitions and later on, we will see the role of project management system for achieving more efficiency at the workplace. 

Work Effectiveness

It focuses on achieving a given goal. When it comes to making your business productive, you need effectiveness. Simply put, a company, irrespective of the sector, cannot get success if it lacks an effective workflow. With the help of a robust project management system, work effectiveness is about taking the necessary steps towards completing tasks. 

We can visualize effectiveness like a to-do list. Every item on this list is a tangible goal for making a productive day. At the end of the day, we can check things off that have been done. It shows effectiveness for work in hand. Every day, employees or team members go through the list and focus on completing all of the individual tasks. It helps them to be productive. A team task management tool remains handy in seeing pending and completed tasks in real-time.

You can ask the following questions to yourself or team members to ensure work effectiveness for different projects-

– What is my final goal? 

– Which steps can take me to achieve this goal?

– In what way I can complete these tasks to achieve this goal?

– Am I doing anything that takes me away from my goal?

– Are there any other alternatives that help me accomplish my goal?

Answering these questions can set the criteria for ensuring work effectiveness. In other words, effectiveness can be determined based on the extent of meeting these criteria. 

Original Source : Differences Between Work Effectiveness & Efficiency (And How To Balance Them?)

10 Ways TaskOPad Helps Teams Achieve Project Management KPIs

Different teams in your company are working on various tasks to achieve a common goal- timely completion of projects. Here, a project management KPI (Key Performance Indicator) plays a vital role in building team synergy and accomplish projects on time. KPIs consist of the key performance goals across all aspects related to team involvement for a specific project.

In this article, we are going to see how a feature-rich task management app, TaskOPad assists your teams to achieve project management KPIs. But before moving forward, let’s have a brief introduction of project management KPIs and their importance in modern businesses.

Project Management KPIs- Measuring Efficiency and Productivity

In project management, KPIs involve various measurement tools for showing how teams are achieving specific goals. On one hand, these KPIs reflect the company’s central objective of the project, and on the other hand, they can strengthen accountability and responsibility among team members across different departments. Even if the scope and T&Cs of KPIs may differ from one project to another project, some benchmarking measures including ROI (Return on Investment), cost performance, cycle time, and customer satisfaction remain the same.

Here are some of the examples of project management KPIs-

- Monthly labor costs spent

- Resource allocation for the project

- Development backlog

- Estimated project completion time

- Project schedule

Original Source : 10 Ways TaskOPad Helps Teams Achieve Project Management KPIs

Top Reasons Why Your Enterprise Needs Work Management Software

When it comes to working on multiple tasks across various projects, a robust software is essential. You can rely on a simple task management tool for different activities but managing non-project activities like answering emails need a more powerful solution- work management software. Let’s understand the work management before going through its importance in modern enterprises. 

As the name suggests, work management software is a digital tool that enables companies to plan, track, organize, and review all the tasks including project and non-project tasks with an objective of improving the outcome and performance of your team. This pops up the pertinent question – when we have different task management tools available, why should we use this tool? Let’s find an answer to this question first. 

Usually people search for project management software to manage their daily professional tasks. But, here is the catch- mostly teams have other activities or non-project tasks beside project tasks. All such activities are simply beyond the scope of project management software, and therefore, it is necessary to get the flexible and scalable. It can manage all the tasks beyond the limits of a project and other methodologies. 

Let’s go through the key reasons why you should opt for a work management system for your company. 

Why a Work Management System Is Necessary

Here are six evident benefits of using such a system in place without stressing over joint effort and  communication within various departments of your company. 

1. Effective Time Management

Work management software can offer the same benefits like project management software when it comes to managing time. It is possible to track every task assigned to all team members to find the exact time required for accomplishing the project using work management software. 

2. Easy and Efficient Planning

Another benefit of the work management system is it can give complete and real-time information about the team’s tasks and status updates. It is helpful for managers to plan the project in line with availability of resources and time taken by team members. 

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All You Need To Know About Project Collaboration At Workplace

Collaboration is the need of the hour for modern enterprises to stay productive and competitive. In the online project management domain, collaboration happens in producing or creating ideas, solutions, points of view, proposals, reports, etc. There are just so many different project collaboration software available for us to collaborate bringing optimal information and ideas. So let us simply jump on to the tools and best practices for collaboration.

4 Tools Useful For Project Collaboration

For businesses operating on a distributed workforce model, using collaborative technology has never been more important. Thankfully with so many products based on cloud technology, let us look at project management software options to choose from. 

1. G Suite (Google Suite)

It is one of the best-known task management apps for collaboration and lives up to the hype as the name implies. G Suite is a suite of different applications from Google used by all. 

Some of these apps include cloud storage, Gmail, video and voice conferencing, and more. Apps like docs, sheets, and slides enable users to have a live sharing of data in real-time. 

When sharing access control, add comments and highlights with other documents like PDF for JPEG files uploaded to drive. Get security features like permissions, multi-factor authentication, automated security alerts, and access control with G Suite. 

2. Microsoft 365

Previously known as Office 365, Microsoft 365 is a suite of cloud business applications from Microsoft on web and mobile versions. Microsoft Word, Excel, and PowerPoint have already written success stories in the corporate world. 

Just like G Suite, Microsoft 365 comes with tools for cloud storage, email, video, and voice conferencing through Teams. Microsoft 365 allows for real-time collaboration, sharing, and access control for apps.

As Word, Excel, and PowerPoint, depending on which plan you choose some applications are not available as cloud-based. Say for example a database management tool is only available as a desktop application. 

Original Source : All You Need To Know About Project Collaboration At Workplace